As an Online Business Manager and Digital Strategist, I love to make sure I am utilizing the most up-to-date and easy-to-use tools available to enhance my own businesses as well as those of my clients… So today, I am going to share with you some of the tools out there currently and review them so you don’t have to spend hours doing the research.
Project Management Tool #1: Asana
Now Asana is super helpful and a really flexible tool. Its strengths are definitely task management, making it easy to work within teams of any size. Features of the tool include task assignment, workload management, and app integration. Due to its features, it is easy to keep track of ongoing work and long-term projects. It allows you as a team manager to coordinate teams and ensure workload is being distributed evenly across your team. However, it lacks built-in time tracking, live chat, and document editing. But it does allow for app integration so these features can be added as an addition such as slack, Microsoft teams, and storage sites. Overall, Asana is a super customizable platform with the easy ability to assign, track, and ensure all team members know what tasks they need to complete. In terms of pricing, Asana offers a free plan for up to 15 users. Premium plans will cost you $10.99 per month and a business plan with a lot more advanced features such as portfolios and rule builders will cost you $24.99 per month.
Project Management Tool #2: Trello
Trello is another popular task management tool with built-in collaboration features to ensure great communication between you and your team. It’s super simple and straightforward to use. It uses boards, lists, and cards to create tasks and stay organized. Users can collaborate within the cards, share files, and leave comments. Most of Trello’s features involve drag-and-drop, and you can access all of a task’s information just by double-clicking the card. Trello has numerous user-friendly features, including the ability to label your cards for better organization and the ability to add more advanced features through power-ups. The only downsides to Trello are its lack of reporting functionality and time-tracking features. So it is ideal for individuals or small teams that manage very few projects at the same time. In terms of pricing, Trello offers a basic plan that is free to use and does offer paid plans that add automation, integrations, priority support, and more.
Project Management Tool #3: Airtable
Airtable puts the best features of spreadsheets and databases together. It functions as a spreadsheet-database hybrid. Although other management apps are used mostly for task management, Airtable has a ton of flexibility built-in with its custom fields and blocks. Many users love the ability to organize their information and data as needed using spreadsheets. It works well for businesses of any size as multiple tables can be organized into a base and then into a workspace. However, along with the potential of creating an organization, it can also cause users to become lost. Some users have commented that it lacks robust reporting features. Overall, Airtable is very simple to use and if you love spreadsheets then you are going to love this tool. In terms of pricing Airtable offers a free plan that supports essential features, paid plans start at $10/user/month for companies with higher data storage requirements.
Project Management Tool #4: ClickUp
Now saving the best until last, ClickUp could be the tool that replaces all the rest primarily because it has everything in one place. It allows for time tracking and spreadsheets. It is one of the cheapest tools out there so it’s a great option for those on a budget. It is great at managing tasks and assigning relationships between them. It also provides unlimited storage which is a huge bonus! ClickUp provides many learning resources and tips to ensure you are able to make the most out of the software.
I have experience with each of those project management tools and have found that each comes with its own pros and cons. Every business is different and has different needs so what works best for your friend might not work best for you and your team. I always recommend making a list of the features that matter most to you before making a choice. And keep in mind that it’s okay to start with one tool and then make a change if you feel it isn’t working or as your business grows. They are all pretty inexpensive so you won’t feel tied to your decision forever. Once you’ve made your decision then you’re free to set up your workspace and enjoy the feeling of being organized!
ABOUT THE AUTHOR:
Pauline Malubay is a digital business strategist, coach, and podcaster. Her whole career has been about helping women get OWNERSHIP of their business – and life in general. Before college, Pauline volunteered in Zimbabwe where she witnessed how a chance to build a business empowers women, and this insight stuck with her.
Today she’s the CEO and founder of PMC, a digital agency that supports female entrepreneurs in building and scaling their operations and revenue streams, giving them the space to own their CEO role. Pauline also hosts the “How She Owns It” podcast bringing business wisdom, women to women.